Advance salary is a form of borrowing, in essence, an inexpensive loan from the employer to the employee. The money is usually given on guarantee of agreed-upon payments from future monthly pay/wages. Therefore, the process of qualifying for the advance payment requires the drafting of a formal request letter for advance salary. The letter thus explains in detail the requester’s personal information, the reason for borrowing, and the means of repayment if need be.
The letter is then sent to appropriate authorities for validation and approval after ensuring that your request is authentic.
When to Request for a Salary Advance
Financial strain is a common occurrence among many individuals. However, on certain occasions, the financial status of an individual may be depleted to the extent that they may need to borrow from banks, family members, and friends. The advance salary request also fits into this pool of requests; however, only qualifying on more unexpected setbacks and emergencies without backup plans. For instance, medical emergencies, funeral costs, mortgage expenses, and other financial expenses without insurance covers might warrant an individual to request an advance at the workplace. These loans are usually valid upon the exhaustion of other potential financial sources to ensure that this does not become a habit.
How to Request an Advance Salary
For a guaranteed advance salary disbursement, you will need to write a perfect request letter to the employer. This will entail authentic reasons, formal tone, and structure. Through the request process, you will also need to consider policies associated and a mutual understanding. Therefore, when asking for salary advance, you may adhere to some of the following guidelines;
- Understand company policies. This is a vital step when planning to request an advance salary. You will thus need to engage in thorough research about your employing company first to ascertain whether they allow loans in the form of salary advances or not since some companies do not allow such financial arrangements. After this, you will need to comprehend the company policies and procedures undertaken during the request to disbursement of the said funds. This will ensure that you follow the proper chain of command for such proceeding and avoid disqualifications on account of breach of respect. For instance, as some companies may prefer face to face chatting, some prefer letters addressed to the managers directly or sometimes through supervisors or the HR department.
- Provide compelling reasons. The reasons for requesting the advance salary are always vital for the employer. This is because such loans are usually not given carelessly to any employee. Thus, you will need to properly detail the circumstances which have prompted you to request the advance salary. The reasons need to be very compelling such as emergencies at home, such as health and evictions, to ensure that the employer properly grasps the magnitude of the situation.
- Specificity. This is also vital in assisting you in obtaining that salary advance. Since the letter will be explaining your situation to the employer and not face to face chatting, the letter will need to be short, concise, and to the point. This will ensure that the reviewing personnel well understands the point without the confusion of going through a ton of documents, which could be discouraging. You should also specify the exact amount you wish to be given and the possible repayment method. For instance, you may agree for the deduction of an entire month’s wage or small monthly installments to repay the company.
- Express your appreciation. Appreciation goes a long way in helping secure that advance. Thus, you should also indicate that you will be available for any further required information or signing of any documents without delay. You should also indicate that you will be willing to renegotiate as desired by the employer to a mutually agreeable amount and repayment method and period. This will assist in many ways by assuring the employer of your seriousness and willingness to cooperate with them to obtain the advance salary.
Request Letter for Advance Salary (Format)
(City, State, Zip Code)
(City, State Zip Code)
Dear Mr. /Mrs. /Ms. (Recipient’s Last Name/Madam/Sir)
RE: Request for advance salary
I am (your name) currently the (Designation) in the (company name). I am witting this letter to request for a salary advancement of (exact amount quotation). This urgent request comes after the unexpected (state the emergency that occurred). I am henceforth unable to (the reason for the advance salary requirement). I have exhausted all the company policies associated with the advance salary, and I agree with all of them. I am therefore prepared to repay the loan within (possible repayment period) with the (indicate interest rate charges if applicable in the policies).
I would like to apologize for any inconveniences that might arise due to my abrupt request for the advance salary. Also, I would like to inform you that I will be available for further consultation and meetings tomorrow. I hope you understand my situation and assist me during these difficult times.
Thank you very much in advance for considering my request.
(Your Full Name)
Sample Request Letter for Advance Salary
Jack O’ Neill
010 Main Street
Star City, Uptown, 11243
June 11, 2029
001 Business Street
Star City, Downtown, 52111
Dear Ms. Carter
Re: Request for advance salary
I am Jack O’ Neill, currently the store supervisor of the Downtown Mall branch. I am writing to request an advance salary of $300. This comes after the unfortunate accident that befell my mother yesterday evening and saw her admitted to the ICU. Her condition continues to deteriorate hourly, and thus I would like the money to purchase a last-minute ticket to see my mother. I believe I have gone through all the policies regarding advance salary disbursement, and I am confident that I have adhered to all the required guidelines. Furthermore, I will repay the money in monthly installments of up to three months, with the top of the 1.5 % interest rates.
I deeply regret my last minute request and thus would like to apologize in advance for any inconvenience that might arise due to my request. My schedule is also free tomorrow for any further clarification required to facilitate my request. I hope you bear with me and understand my situation as you deliberate on the advance salary issue.
Thank you for your consideration.
Jack O’ Neill
Advance salary request letters are always formal letters and thus should always take on the structure and tone of formal letter writing. It would be best if you also kept in mind some of the guidelines indicated above while preparing to write a request letter for advance salary as they will guarantee perfection and disbursement of the money.